tomleegough
1 year ago
8 changed files with 417 additions and 2 deletions
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Title: Convert Xero Journals for Netsuite and Dynamics |
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Date: 2022-05-10 |
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Tags: Accounting, Software, Technology, Xero, ERP, Netsuite, Dynamics |
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Summary: Convert historical Xero journals for use in Netsuite or Dynamics |
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Image: origin/xero_convert_code.png |
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Previously, [I wrote about]('Export_Your_Xero_Transactions_to_Use_in_any_ERP.html') exporting your Xero balances to use in any ERP system. [This repository](https://github.com/huginnuk/coraxfm_scripts/) contains the code to generate a JSON object from your Xero transaction history, then convert it into journals for either Netsuite of Dynamics Business Central. |
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This script assumes that the directory structures is: |
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<pre> |
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- Working Directory |
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- xero_export |
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- xero_export_1.csv |
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- xero_export_2.csv |
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.... |
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- xero_export_n.csv |
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- converted |
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- xero_convert.py |
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</pre> |
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It also assumes that the file name is: `{company_name}_XERO_GL_{year}_APR_27.txt`. Where `{company_name}` is your entity name and `{year}` is your financial year. When I have exported data in the past, it is easy to download one financial year at a time to have more manageable sizes of data. |
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When creating opening balances, there are several different methods. You can have a incremental journal for each trial balance, or a cumulative balance that then reverses out. I would recommend having an incremental journal for each month prior to your current year, then a reversing cumulative balance in your current year. The reasons for this is so that you can still run a year end process in each year that you import, and that reversing out any balances will help keep your control accounts in check on the day that you migrate. |
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The difference between the methodologies are shown below: |
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Incremental: |
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<pre> |
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DATE DR CR |
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202x-01-31 100 |
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202x-02-28 120 |
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202x-03-31 130 |
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</pre> |
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Cumulative: |
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<pre> |
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DATE DR CR |
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202x-01-31 100 |
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202x-02-01 100 |
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202x-02-28 220 |
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202x-03-01 220 |
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202x-03-31 350 |
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</pre> |
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Combined |
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<pre> |
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DATE DR CR |
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202x-01-31 100 |
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202x-02-28 120 |
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202x-03-01 120 |
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202x-03-31 350 |
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</pre> |
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The scripts included generate one trial balance per month in a single journal. It is non-cumulative so creates incremental journals. This is ideal for generating journals up to your last year end. To convert the Xero export, first run [xero_convert.py](https://gitea.huginn.uk/tom/coraxfm_code/src/branch/master/xero_convert.py) then either [netsuite_journals.py](https://gitea.huginn.uk/tom/coraxfm_code/src/branch/master/netsuite_convert.py) or [dynamics_convert.py](https://gitea.huginn.uk/tom/coraxfm_code/src/branch/master/dynamics_convert.py) depending on what your new ERP is. You will likely need to tweek these scripts to your own requirements. |
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|
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These scripts assume that you are retaining your existing chart of accounts and reporting cateogries. However, it is pretty simple to remap nominal codes or categories within the Python code. |
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<title>Corax FM - Convert Xero Journals for Netsuite and Dynamics</title> |
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<meta name="tags" content="Accounting" /> |
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<meta name="tags" content="Software" /> |
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<meta name="tags" content="Technology" /> |
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<meta name="tags" content="Xero" /> |
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<meta name="tags" content="ERP" /> |
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<meta name="tags" content="Netsuite" /> |
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<h1>Convert Xero Journals for Netsuite and Dynamics</h1> |
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</div> |
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</div> |
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<div class="column col-8 col-sm-10 col-mx-auto"> |
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<div class="columns"> |
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<div class="column col-12"> |
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<p>Previously, <a href="" title="Export_Your_Xero_Transactions_to_Use_in_any_ERP.html">I wrote about</a> exporting your Xero balances to use in any ERP system. <a href="https://github.com/huginnuk/coraxfm_scripts/">This repository</a> contains the code to generate a JSON object from your Xero transaction history, then convert it into journals for either Netsuite of Dynamics Business Central.</p> |
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<p>This script assumes that the directory structures is:</p> |
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<pre> |
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- Working Directory |
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- xero_export |
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- xero_export_1.csv |
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- xero_export_2.csv |
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.... |
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- xero_export_n.csv |
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- converted |
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- xero_convert.py |
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</pre> |
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|
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<p>It also assumes that the file name is: <code>{company_name}_XERO_GL_{year}_APR_27.txt</code>. Where <code>{company_name}</code> is your entity name and <code>{year}</code> is your financial year. When I have exported data in the past, it is easy to download one financial year at a time to have more manageable sizes of data.</p> |
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<p>When creating opening balances, there are several different methods. You can have a incremental journal for each trial balance, or a cumulative balance that then reverses out. I would recommend having an incremental journal for each month prior to your current year, then a reversing cumulative balance in your current year. The reasons for this is so that you can still run a year end process in each year that you import, and that reversing out any balances will help keep your control accounts in check on the day that you migrate.</p> |
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<p>The difference between the methodologies are shown below:</p> |
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<p>Incremental:</p> |
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<pre> |
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DATE DR CR |
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202x-01-31 100 |
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202x-02-28 120 |
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202x-03-31 130 |
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</pre> |
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|
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<p>Cumulative:</p> |
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<pre> |
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DATE DR CR |
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202x-01-31 100 |
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202x-02-01 100 |
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202x-02-28 220 |
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202x-03-01 220 |
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202x-03-31 350 |
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</pre> |
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|
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<p>Combined</p> |
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<pre> |
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DATE DR CR |
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202x-01-31 100 |
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202x-02-28 120 |
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202x-03-01 120 |
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202x-03-31 350 |
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</pre> |
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|
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<p>The scripts included generate one trial balance per month in a single journal. It is non-cumulative so creates incremental journals. This is ideal for generating journals up to your last year end. To convert the Xero export, first run <a href="https://gitea.huginn.uk/tom/coraxfm_code/src/branch/master/xero_convert.py">xero_convert.py</a> then either <a href="https://gitea.huginn.uk/tom/coraxfm_code/src/branch/master/netsuite_convert.py">netsuite_journals.py</a> or <a href="https://gitea.huginn.uk/tom/coraxfm_code/src/branch/master/dynamics_convert.py">dynamics_convert.py</a> depending on what your new ERP is. You will likely need to tweek these scripts to your own requirements.</p> |
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<p>These scripts assume that you are retaining your existing chart of accounts and reporting cateogries. However, it is pretty simple to remap nominal codes or categories within the Python code.</p> |
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</div> |
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|
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<div class="column col-12"> |
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<footer class="post-info text-left"> |
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<time class="published" datetime="2022-05-10T00:00:00+01:00"> |
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Tue 10 May 2022 |
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</time> |
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<div class="tags"> |
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Tags: |
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<a href="./tag/accounting.html">Accounting</a> |
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<a href="./tag/software.html">Software</a> |
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<a href="./tag/technology.html">Technology</a> |
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<a href="./tag/xero.html">Xero</a> |
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<a href="./tag/erp.html">ERP</a> |
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<a href="./tag/netsuite.html">Netsuite</a> |
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<a href="./tag/dynamics.html">Dynamics</a> |
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